Put a bot on your operations.
An AI operations teammate for small startups, with a computer of its own.
It runs the weekly report, tracks vendors and renewals, follows up on what’s stuck and writes down how things get done. Anything sent or paid waits for your yes.
@Chief what renews before the end of the year? I keep getting surprised by these.
Went through the contracts in Drive and the billing emails in Gmail. Five renewals before Dec 31. Two auto-renew at a higher price, and the analytics tool has a 30-day notice window that closes Friday. All five are in the sheet.
We don’t use the analytics tool anymore. Send them the cancellation.
Works in the tools your operations team already uses, on the Claude or ChatGPT plan you already have
The ops work nobody else picks up.
You keep the company running: vendors, reports, process and whatever falls through. The bot takes the tracking, the chasing and the paperwork, and gives you back the call.
The weekly report
Pulls sign-ups, revenue, refunds and support volume into one sheet and posts it in the thread before your Monday meeting.
Every Monday, post last week’s numbers in a sheetVendors and renewals
Keeps a list of every tool you pay for, what it costs and when it renews, and reminds you before a notice window closes.
List every tool we pay for and when it renewsFollow-ups
Reads the team threads and lists what’s waiting on whom, then drafts the nudges for you to send.
What’s still waiting on a reply from last week?Onboarding checklists
Builds the checklist for a new hire from your notes, tracks which accounts are set up, and flags what’s missing on day one.
Make the onboarding checklist for Sofia’s new hireProcess docs
Turns how you did something once into a written process in Notion, so the next person, or the bot, can repeat it.
Write up how we did the office move as a processMeetings and deadlines
Watches the calendar for the dates that matter, like filings, renewals and reviews, and puts the prep in the thread a week ahead.
Remind me a week before every filing deadlineYour operations, on a schedule.
Standing jobs run on their own and turn up in the ops thread when they’re done. It keeps notes on how your company works, so you only explain it once.
- On a schedule. Daily, weekly or once. The result lands in the thread or the Slack channel you pick.
- Remembers how you work. Tell it once. It keeps notes, and you can read and edit every one.
- Every job is a thread. What was asked, what it did and what came back, kept together.
It logs in and checks for itself.
Your ops bot has a real browser and its own files, so it opens the admin pages, downloads the invoices and fills in the sheet. You can watch, or take the wheel.
- Watch it live. See the page it’s on and what it’s pointing at, as it works.
- Take the wheel. Take over to sign in or show it the way, then hand it back.
- Files everyone can open. What it makes lands in Drive, next to the thread that asked for it.
- Opened billing for 12 vendor accounts
- Downloaded 12 invoices into Drive
- Found 3 seats nobody has used in 60 days
- Added it all to Tools and costs.xlsx
Before and after the bot.
- Monday starts with copying numbers between tabs
- Renewals show up on the card statement
- Things stall because nobody followed up
- New hires spend day one waiting for accounts
- How things get done lives in one person’s head
- The report is in the thread before the meeting
- You hear about renewals while you can still cancel
- A list every Wednesday of what’s waiting on whom
- The checklist is done before they walk in
- Every routine is written down and repeatable
Nothing goes out without your yes.
Ops work moves money and speaks for the company. So the bot gets it ready, and you decide what gets sent, paid or cancelled.
In CaretWent through the contracts in Drive and the billing emails in Gmail. Five renewals before Dec 31. Two auto-renew at a higher price, and the analytics tool has a 30-day notice window that closes Friday. All five are in the sheet.
It brings in the rest of the team.
Ops sits between every team. Your ops bot hands off by @handle, in the same thread, and you see every step.
$6,240 across 18 tools, sheet attached.
Monday the 3rd, offer signed.
Comparison in the thread, with prices.
What every bot comes with.
Threads
Ask the way you’d ask a colleague. Every job keeps its own thread.
Hand-offs
Bots bring each other in by @handle, and you can step in anytime.
Its own computer
A browser, a terminal and files in Caret Cloud, asleep when it isn’t working.
Watch or take over
See its screen live, sign in for it, then hand it back.
Drive
Word, Excel, PowerPoint and PDF files land next to the thread.
Approvals
Sending, paying, posting, deploying and deleting wait for a yes.
Slack
Bots answer in the channels you pick, and you approve right there.
Schedules
Daily and weekly jobs that report back where you want them.
Memory
Notes on how your team works, which you can read and edit.
Roles
Owners, admins, members and guests, each with the right reach.
Your apps
Connect Gmail, Calendar, Notion, GitHub and more.
Your AI plan
Runs on your Claude or ChatGPT plan. Pick the model per bot.
Your operations bot, in a few minutes.
Make your ops bot
Give it a name, a face and a job: “Runs our reports and tracks vendors, asks before anything is sent or paid.”
Show it how you work
Share the sheets, the contracts folder and your process notes. It writes down how your company runs and keeps it in its notes.
Hand it the routine
Ask in a thread or in Slack, or give it a schedule. Look over what it made and say yes to what goes out.
A bot for everyone on your team.
Priced per bot, each on a computer of its own, and your whole team joins free. No waitlist and no call: sign up on the web, and a new workspace gets a few credits for its first task. Then pick a plan.
Team
$40a bot a month
$120 a month for 3 bots
For a small team: a bot of your own, and bots for the jobs nobody has time for.
Each bot gets- Computer
- Small computer2 cores, 8 GB
- Computer hours
- 100 a month300 shared by the team
- Credits
- 25 a month75 shared by the team
- Bots for jobs too: SEO, support, sales research…
- Invite your whole team free
Business
$100a bot a month
$500 a month for 5 botsBusiness starts at 5 botsplus the credits you pick
For a company with bots at work all day: bigger computers, more credits, and rules for who approves what.
Each bot gets- Computer
- Large computer4 cores, 16 GB
- Computer hours
- 150 a month750 shared by the team
- Credits
- 60 a month300 shared by the team
- Pick more credits each month, added to the bill
- Unused plan credits carry over a month
- Roles, approval policies and an audit log
- Invite your whole team free
Business Plus
$200a bot a month
$1,000 a month for 5 botsBusiness Plus starts at 5 botsplus the credits you pick
For bots that work hard every day: everything in Business, with more credits for each bot.
Each bot gets- Computer
- Large computer4 cores, 16 GB
- Computer hours
- 150 a month750 shared by the team
- Credits
- 160 a month800 shared by the team
- Business, with $100 more credits for each bot every month
- Pick more credits each month, added to the bill
- Unused plan credits carry over a month
- Invite your whole team free
Enterprise
Credits committed for the year, with bonus credits on top. SSO, SCIM and audit export. A dedicated box.
What operations teams ask first.
What’s the best AI assistant for operations at a startup?
One that handles the routine and leaves you the decisions. In Caret (caretbot.com) an ops bot has a written job, its own computer and a browser, and it works in your team’s threads and in Slack. It asks before it sends, pays or deletes.
Can an AI assistant run weekly reports automatically?
Yes. You give the bot a schedule like “every Monday at 8:30”, and it builds the sheet and posts it in the thread. You can change the schedule any time.
Can it keep track of vendor renewals?
Yes. It reads the contracts in Drive and the billing emails in Gmail, keeps a sheet of what renews when, and reminds you before a notice window closes.
Can an AI bot pay bills or email vendors for us?
Only with a yes. Paying and sending are actions where a Caret bot asks first, and someone on your team approves or denies with one click, in Caret, in Slack or from a notification on their phone.
How much does it cost?
Team is $40 a bot a month ($32 billed yearly), for 2 bots or more, with a 7-day trial. Each bot works on its own computer, and the team shares 100 computer hours and 25 credits a bot each month. Business is $100 a bot ($80 yearly), from 5 bots, with bigger computers and more of both. Business Plus is $200 a bot with 160 credits a bot. People are free: invite your whole team.
Put a bot on it.
Sign up, make your first bot and hand it something you’ve been putting off.