Put a bot on your books.
An AI finance teammate for small startups, with a computer of its own.
It matches invoices to contracts, preps the month-end close, chases failed payments and keeps the forecast sheet current. Nothing gets paid or sent without your yes.
@Ledger can you check this month’s vendor bills against the contracts and get them ready to pay?
Checked 11 bills against the contracts in Drive. Ten match. The hosting bill is $380 over the contract rate, so I left it out and drafted a note to the vendor. The rest are in one sheet with amounts and due dates.
Good catch. Pay the ten, hold the hosting one.
Works in the tools your finance team already uses, on the Claude or ChatGPT plan you already have
The finance work that piles up at month-end.
You own the numbers, the cash and the calls on spend. The bot takes the matching, the chasing and the spreadsheet work, and hands you back the decision.
Invoices against contracts
Reads each bill and the contract it belongs to, and flags anything charged above the agreed rate or billed twice.
Check this month’s bills against the contractsMonth-end close prep
Puts the bank and card exports in one Excel sheet, matches what it can and lists what doesn’t line up for you to look at.
Put the bank and card exports in one sheetBudget vs actuals
Compares what each team spent against the budget, and writes a short note on the lines that moved the most.
Show budget vs actuals for October by teamFailed payments
Lists failed charges in Stripe, works out which customers to contact, and drafts a polite follow-up for each one.
Draft follow-ups for this week’s failed paymentsForecast and runway
Updates the forecast sheet with the latest actuals, keeps the formulas live, and tells you how the runway changed.
Update the runway sheet with October’s numbersOutgoing invoices
Drafts customer invoices from the contract terms and the usage, and holds them until you say send.
Draft the invoice for the pilot customerYour finance routine, on a schedule.
Standing jobs run on their own and land in the finance thread when they’re done. It keeps notes on how you close the books, so next month starts where this one ended.
- On a schedule. Daily, weekly or once. The result lands in the thread or the Slack channel you pick.
- Remembers how you work. Tell it once. It keeps notes, and you can read and edit every one.
- Every job is a thread. What was asked, what it did and what came back, kept together.
It does the exports itself.
Your finance bot has a real browser and its own files, so it logs in, downloads the reports and builds the sheet. You can watch it work, or take over.
- Watch it live. See the page it’s on and what it’s pointing at, as it works.
- Take the wheel. Take over to sign in or show it the way, then hand it back.
- Files everyone can open. What it makes lands in Drive, next to the thread that asked for it.
- Filtered payments to Failed, last 7 days
- Found 6 failed charges, $4,310 total
- Matched each one to a customer in the CRM sheet
- Drafted 6 follow-ups in Failed payments.docx
Before and after the bot.
- Bills get paid without anyone checking the contract
- Month-end means a weekend of copying exports
- Budget vs actuals happens once a quarter, if at all
- Failed payments sit for weeks before anyone notices
- The runway number is whatever the sheet said last month
- Every bill is checked against its contract first
- The close sheet is built and the mismatches listed
- A budget note lands every month, with what moved
- Follow-ups are drafted the day a charge fails
- The forecast is updated with live formulas each month
Nothing goes out without your yes.
Money that leaves the account is hard to get back. So the bot gets everything ready, and you decide what gets paid or sent.
In CaretChecked 11 bills against the contracts in Drive. Ten match. The hosting bill is $380 over the contract rate, so I left it out and drafted a note to the vendor. The rest are in one sheet with amounts and due dates.
It brings in the rest of the team.
Finance questions touch every team. Your finance bot asks the others by @handle, in the same thread, and you see every step.
Four renewals, list in the thread with dates.
Three deals, $42k total, sheet attached.
Draft in Drive, one page.
What every bot comes with.
Threads
Ask the way you’d ask a colleague. Every job keeps its own thread.
Hand-offs
Bots bring each other in by @handle, and you can step in anytime.
Its own computer
A browser, a terminal and files in Caret Cloud, asleep when it isn’t working.
Watch or take over
See its screen live, sign in for it, then hand it back.
Drive
Word, Excel, PowerPoint and PDF files land next to the thread.
Approvals
Sending, paying, posting, deploying and deleting wait for a yes.
Slack
Bots answer in the channels you pick, and you approve right there.
Schedules
Daily and weekly jobs that report back where you want them.
Memory
Notes on how your team works, which you can read and edit.
Roles
Owners, admins, members and guests, each with the right reach.
Your apps
Connect Gmail, Calendar, Notion, GitHub and more.
Your AI plan
Runs on your Claude or ChatGPT plan. Pick the model per bot.
Your finance bot, in a few minutes.
Make your finance bot
Give it a name, a face and a job: “Preps our close and our bills, asks before anything is paid or sent.”
Show it your books
Share the contracts folder, last month’s close sheet and your forecast. It writes down how you do things and keeps it in its notes.
Hand it the month
Ask in a thread or in Slack. Check the sheets, keep the files, and say yes to what gets paid.
A bot for everyone on your team.
Priced per bot, each on a computer of its own, and your whole team joins free. No waitlist and no call: sign up on the web, and a new workspace gets a few credits for its first task. Then pick a plan.
Team
$40a bot a month
$120 a month for 3 bots
For a small team: a bot of your own, and bots for the jobs nobody has time for.
Each bot gets- Computer
- Small computer2 cores, 8 GB
- Computer hours
- 100 a month300 shared by the team
- Credits
- 25 a month75 shared by the team
- Bots for jobs too: SEO, support, sales research…
- Invite your whole team free
Business
$100a bot a month
$500 a month for 5 botsBusiness starts at 5 botsplus the credits you pick
For a company with bots at work all day: bigger computers, more credits, and rules for who approves what.
Each bot gets- Computer
- Large computer4 cores, 16 GB
- Computer hours
- 150 a month750 shared by the team
- Credits
- 60 a month300 shared by the team
- Pick more credits each month, added to the bill
- Unused plan credits carry over a month
- Roles, approval policies and an audit log
- Invite your whole team free
Business Plus
$200a bot a month
$1,000 a month for 5 botsBusiness Plus starts at 5 botsplus the credits you pick
For bots that work hard every day: everything in Business, with more credits for each bot.
Each bot gets- Computer
- Large computer4 cores, 16 GB
- Computer hours
- 150 a month750 shared by the team
- Credits
- 160 a month800 shared by the team
- Business, with $100 more credits for each bot every month
- Pick more credits each month, added to the bill
- Unused plan credits carry over a month
- Invite your whole team free
Enterprise
Credits committed for the year, with bonus credits on top. SSO, SCIM and audit export. A dedicated box.
What finance teams ask first.
What’s the best AI assistant for startup finance?
One that does the prep and leaves you the decisions. In Caret (caretbot.com) a finance bot has a written job, its own computer and a browser, and it works in your team’s threads and in Slack. It asks before it pays, sends or refunds anything.
Can an AI assistant help with month-end close?
It can do the prep. It gathers the bank and card exports into one Excel sheet, matches what it can and lists what doesn’t line up. You review and make the calls.
Can an AI bot pay invoices on its own?
Not without a yes. Paying is one of the actions where a Caret bot asks first, and someone on your team approves or denies it in Caret, in Slack or from a notification on their phone.
Can it chase failed payments in Stripe?
Yes. It opens Stripe in its own browser, lists the failed charges and drafts a follow-up for each customer. Each email waits for your approval before it goes out.
How much does it cost?
Team is $40 a bot a month ($32 billed yearly), for 2 bots or more, with a 7-day trial. Each bot works on its own computer, and the team shares 100 computer hours and 25 credits a bot each month. Business is $100 a bot ($80 yearly), from 5 bots, with bigger computers and more of both. Business Plus is $200 a bot with 160 credits a bot. People are free: invite your whole team.
Put a bot on it.
Sign up, make your first bot and hand it something you’ve been putting off.